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Author Guidelines

The Canadian Journal of University Continuing Education is a refereed, professional journal published twice a year, spring and fall. Its readers are scholars, programmers, facilitators, and senior university administrators involved in university continuing education.
Original material in either English or French is invited in four broad categories:

Scholarly research papers that focus on questions or issues related to any aspect of professional practice in university continuing education. Research papers should emphasize the implications of results and conclusions for practice in the Canadian context;

Forum, a section that includes opinion pieces and reports that provide a particular perspective on critical issues, policies, and contemporary events. We particularly invite submissions on issues likely to be controversial or to otherwise provoke discussion. Also included in this section will be papers written in reply to articles published in earlier issues of the Journal;

Books Reviews relevant to the field of professional and/or continuing education.

Documentation and Style
Papers submitted to the Journal must provide full references, using the conventions of the American Psychological Association. All other aspects of style and format (headings, figures, tables, and citations) should follow guidelines which appear in The Publication Manual of the American Psychological Association (APA) 6th Edition.

Please submit your manuscript in Word or RTF (Rich Text Format) format, single-spaced, and font set to either Times New Roman or Arial 12 points. Indent the first line of every paragraph using the tab key, which should be set at five to seven spaces or ½ in. Be sure to include the page number on each page. 

Editorial Review: Process and Criteria
Submissions to all sections of the journal except the book reviews section are given blind review by consulting editors or colleagues in the field with special competence in the area represented by the submission. Review criteria reflect high academic standards, in general, but vary according to the section of the journal for which the submission is intended.

Criteria for research articles include: contribution of new knowledge to the field, relevance and significance of contents to professional practice in university continuing education.

Criteria for Forum pieces include: extent to which the opinion piece or report addresses critical issues, policies, and contemporary events, and is framed in such a way so as to promote further discussion or debate.

Criteria for Reports of Practice include: extent to which the description of an aspect of practice or a particularly interesting program is likely to be of interest and of use to others involved in the practice of university continuing education.

Submissions in all categories will also be reviewed for clarity of presentation of ideas (organization, syntax, vocabulary, grammar).

The first phase of the review process normally requires ten weeks to complete; if revisions are requested the process is extended. The Editor-in-Chief reserves the right to make minor alterations (for the sake of clarity), where necessary, to accepted manuscripts.

Submission Procedures
Authors submitting manuscripts for consideration are advised that if the submitted manuscript varies considerably with regard to the following guidelines, it will be returned before review.

1.  Authors are asked to submit manuscripts (in English or French) electronically as attachments (in Microsoft Word). Scholarly research articles should not exceed 6000 words, including references, end notes, and appendices. Forum pieces should not exceed 4000 words, and Reports of Practice should not exceed 2500 words.  For book reviews, which are not reviewed, see point 8, below.

2. Use one attachment for the body of the manuscript (including any tables or figures), including the title and an abstract of approximately 200 words. Neither the authors’ name(s) nor affiliations should appear in this file.

3. A second attachment should contain a title page with the title of the paper, author(s) name(s) and affiliation, address to which correspondence should be sent, phone, fax, e-mail address and acknowledgements. The second attachment should also contain a biographical note of not more than 50 words for the author and any co-authors.

4. Manuscripts should be submitted through the journal’s website: login (or register) at the website as an author, then follow the five-step procedure for submitting manuscripts. Authors are invited to submit manuscripts at any time during the year.

5. After you receive the editor's notification and reviewers’ comments regarding the status and quality of your paper, please reply to indicate when you plan to resubmit your revised manuscript.

6. When you are addressing the reviewers' comments in revising your manuscript, please highlight the changes you are making, using the text highlight feature in Word.  Please also attach a separate file with a list of the changes you have made in response to the reviewers’ comments, or reasons why you have chosen not to make certain of the changes that were requested.

7. Submission of a manuscript implies that it is not being considered for publication elsewhere. Once accepted for publication in the Journal, consent from the Editor must be obtained before a manuscript, or any part of it, may be published elsewhere in the same form.

8. Book reviews should be as short as is consistent with a clear presentation of the subject matter, and may range in length from 600 to 1200 words (recommended maximum). Advance notice of intention to undertake a review is advisable. Inquiries should be sent to: 

Kathy Enid Snow, MA, Editor
Distance & Online Education
174G Extended Education Complex
University of Manitoba
Winnipeg, Manitoba, Canada R3T 2N2
Phone: (204) 474-9388
Fax: (204) 474-7660



Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Copyright Notice

Authors who publish with this journal agree to the following terms:

    1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

    1. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

  1. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).


Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.