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Author Guidelines

The Canadian Journal of African Studies invites the submission of articles and book reviews and proposals for special issues.  Please consult the following guides before making a submission to ensure compliance with journal standards.  If this is your first time making a submission to CJAS, please contact Dr. Christopher Youe (cyoue@mun.ca) for assistance

Editorial Rules
Contributors to the Canadian Journal of African Studies (CJAS) should submit their manuscripts electronically through the CJAS online system in Microsoft Word or rtf format. The manuscript should range in length from 6 000 to 10 000 words (approximately 25-40 double spaced typed pages), including text, quotations, endnotes, bibliography, tables, and appendices) and should include an abstract of 125-150 words. When first registering with the CJAS online system, authors should give complete contact information--full name, academic or professional status, and the address of the institution with which they are affiliated. Authors should also make sure to include all forwarding addresses and to keep their contact information up to date on the system.

The Chicago Manual of Style, 15th edition (Chicago: University of Chicago Press, 2003), is the copyediting reference book for CJAS. A detailed ACJAS Style Guide@ is available on this site, Style Guide for Articles. For book reviews and review articles consult the Guide for Book Reviews and Review Articles. Manuscripts must conform to the ACJAS Style Guide@ before they can proceed through the editorial process leading to publication. Inquiries about manuscript and documentation style can be directed by email to the Managing Editor, Roger Riendeau.

Graphs, maps, and diagrams should be prepared either in paper form ready for photo-reproduction (camera-ready) or in an electronic form using a graphics programme that is compatible with Microsoft Windows. It is not necessary to submit graphic material in electronic form until the article has been officially accepted for publication in CJAS. Consultation with the Managing Editor is important to ensure the accurate and effective transfer of graphic information in electronic form.

A manuscript sent to CJAS must not be submitted to another publication at the same time. CJAS reserves the exclusive right to decide on publication for six months from the date of receipt. CJAS will not accept more than one article at a time for consideration for publication from the same author in any volume year and cannot publish an author more than once a year other than in reviews. CJAS does not publish (1) translations of articles published elsewhere, either from English to French or from French to English, or (2) articles which are published in edited collections or as book chapters.

An author must assign full control of copyright to the publisher, the Canadian Association of African Studies (CAAS), before an article can be published in CJAS. CAAS and CJAS do not accept responsibility for statements of facts or opinion or for errors or omissions made by the author.

Style Guide for Articles

The Canadian Journal of African Studies (CJAS) "house" style is based on the editorial practices of the 15th edition of The Chicago Manual of Style (The University of Chicago Press, 2003). Authors can greatly facilitate the CJAS editorial production process by following some of the more common Chicago Manual of Style (CMS) editorial practices (in addition to other special editorial considerations) outlined in the "CJAS Style Guide." The editors reserve the right to return to the author any manuscript that does not adequately conform to CJAS editorial standards. For further information about the CJAS "house" style, please contact Roger Riendeau, the Managing Editor.

Manuscript Form
1. Manuscripts should be word-processed in either in Microsoft Word, or in Rich Text format.
2. The title of the manuscript should appear at the top of the first page of text in first letter capitals at the left margin. No emphasis needs to be given to the title.
3. The main text of the manuscript should consist of a specifically designated Introduction, well-defined divisions with heading and subheadings to delineate the body of the text, and a specifically designated Conclusion. The division of the text should not exceed three levels of subheadings: the first level should be identified by Roman numerals (I, II, II ...); the second level by upper case letters (A, B, C ...); and the third level by Arabic numerals (1,2,3 ...). Headings and subheadings should appear at the left margin and be typed in first letter capitals only (except for prepositions, articles, and co-ordinate conjunctions), with no emphasis.
4. All paragraphs should be indented five spaces from the left margin (using the Tab key or function), with no blank line between paragraphs. Indented quotations should be formed using the Indent function rather than the Tab function.
5. All illustrative material, including tables, graphs, charts, and maps, should appear on a separate page and be appropriately titled in Arabic numerical sequence: for example, Table 1 or Figure 1 or Map 1. The title should also include a clear identification of the illustrative material. Indicate the source of the data at the bottom of the page introduced by the word Source:. The intended location of this illustrative material should be clearly indicated within the text.

Some Elements of Style
1. Any number that can be expressed in one or two words (for example, five, twenty-five, five hundred) should be spelled out, while figures should be used for all other numbers (for example, 49.5, 101). But if the text contains many numbers, then figures should be used for all numbers.
2. With the exception of those that have become standard English usage, foreign words and phrases should be italicized.
3. All quotations should be enclosed in double quotation marks, with the exception of quotations within quotations which should be enclosed in single quotation marks. Longer quotations, that is, more than four lines or more than one sentence, should be presented in extracted or block form indented only from the left margin (not the right margin).
4. Periods and commas should always be placed inside the quotation marks; colons and semi-colons should always be placed outside the quotation marks. Question marks and exclamation marks should be placed inside the quotation marks if they are part of the quotation and outside if not.
5. Any omissions of words or sentences should be indicated by three ellipsis points ... preceded and followed by a blank space. When an extracted or block quotation begins within a sentence, the omission of the words at the beginning of the sentence should be indicated by three ellipsis points.
6. If words within a quotation are emphasized (using italics only), indicate whose emphasis it is.
7. The first reference to acronyms should be in parentheses, preceded by the full identification of the acronym: for example, Canadian Association of African Studies (CAAS). Periods are not required within acronyms. Commonly recognized acronyms such as USA and UN do not require full identification.
8. First references to people's names should be based on the assumption that the reader is not familiar with the name; therefore, the full name should be used.

Documentation

1. Sources of information should be acknowledged using the author-date system recommended by CMS. Under this system of documentation, author's names and dates of publication are given parenthetically within the text, with the full citation being given in an alphabetically arranged list bearing the title Bibliography at the end of the text.
2. Other relevant source information, notably archival sources and substantive comments, should be included in a section titled Notes which should appear immediately after the text but before the Bibliography. In the Notes section, endnotes should be numbered consecutively in superscript form starting at the left margin. Within the text, endnotes should be numbered consecutively in superscript form usually at the end of the sentence following the punctuation. Above all, avoid using the automatic or "hidden" footnote or endnote format featured in MSWord or Wordperfect wordprocessing packages. Preferably, the Notes and Bibliography sections should be presented in a file separate from the main text. The Editors reserve the right to return a manuscript to an author who fails to comply with this important aspect of CJAS style. Within the text, any punctuation should always precede rather than follow a superscripted endnote number.
3. The basic text reference in the author date system consists of the last name of the author and the year of publication, with no punctuation between them: (Riddell 2001). Some variations on this form are as follows:
a. A specific page or section of the cited work follows the date, preceded by a comma: (Riddell 2001, 75-93) or (Riddell 2001, chapter 4).
b. When the reference is to both volume and page of the author's work, a colon should distinguish between the two: for example, (Riddell 2001, 2: 75-93) or (Riddell 2001, volume 2) if referring to the volume number only.
c. For works of multiple authorship, use names for two or three authors: (Cordell, Riddell and Youé 2001). For works by more than three authors, use the name of the first author followed by et al.: (Cordell et al. 2001).
d. Two or more references given together are separated by semicolons: (Cordell et al. 2001; Riddell 2001).
e. Several works by the same author are cited by date only and separated by commas: (Riddell 2000, 2001); but when page numbers are given, the references are separated by semicolons and the name is repeated: (Riddell 2000, 10; Riddell 2001, 373).
f. Two works by the same author which are published in the same year should be distinguished by lower case letters following the date: (Riddell 2001ab) or (Riddell 2001a, 205; Riddell 2001b, 320).
g. Citation of a new edition of an older work should include the original date (in square brackets) as well as the date of the edition used: (Riddell [1970] 2001, 205).
4. If possible, a reference should be placed just before a mark of punctuation (usually before the final period). If this placement is impractical, the reference should be at a logical place in the sentence. When all or part of the citation is incorporated in the sentence, it is not enclosed in parentheses: "Dennis Cordell and Chris Youé (2001, 210-35) have strongly disputed Barry Riddell's (2001, 320-55) theory."
5. In the Bibliography, all works cited in the text should be listed alphabetically (in most cases according to the last name of the author), starting at the left margin (with no lines indented). Some variations on this form are as follows:
a. All works attributed to one author, whether original, edited, or translated, should be listed together and arranged chronologically by date of publication. Works published in the same year are alphabetized by title (the initial article notwithstanding).
b. For successive works by the same author, four hyphens followed by a period (----.) should be used in place of the author's name after the first appearance. The hyphens should not be used when a co-author is added. In the latter case, repeat the name.
6. A bibliographic entry should include the following information:
a. Name of author(s), editor(s), or institution(s) responsible for writing the text. The name should be exactly as it appears on the title page of a book or author by-line of an article: Dennis D. Cordell should not be indicated as D.D. Cordell or D. Cordell. Government documents should include the national or local government issuing the document, followed by the government body (such as department or commission) responsible for its writing.
b. Date of publication. If a more recent edition of a well-known book is being cited, the original publication date can be indicated in square brackets before the more recent date: Riddell, Barry [1970] 2001.
c. Full title of the work including the subtitle if any. For articles, the title of the periodical should follow the title of the article. For books, the name of the editor or translator (if different from the author) should follow the title.
d. Volume number or total number of volumes for a multi-volume book. Issue number of a periodical or report number of a government document can also be provided.
e. Place of publication and publisher of book or government document (if different from the issuing body) as it appears on the title page.
f. Pages occupied by an article or a contribution to an edited book.
7. The bibliographic style for (a) a book, (b) an article in a periodical, (c) a chapter or a part of an edited book, (d) a thesis, and (e) a government document is as follows:
a. Hopkins, A.G. 1973. An Economic History of West Africa. New York: Columbia University Press.
b. Mosely, Paul. 1982. "Kenya in the 1970s." African Affairs 81: 271-77.
c. Lovejoy, Paul E. and J.S. Hogendorn. 1979. "Slave Marketing in West Africa." In The Uncommon Market: Essays on the Economic History of the Atlantic Slave Trade, edited by H. Gemery and J.S. Hogendorn, 213-35. New York: Academic Press.
d. Freeman, Linda. 1978. "The Nature of Canadian Interests in Black Southern Africa." PhD thesis, University of Toronto.

e. Kenya. Central Bureau of Statistics. 1983. Economic Survey 1983. Nairobi: Government Printer.Note: Use italics rather than underlining or bolding. All relevant punctuation should be placed inside rather than outside the italics.8. In other instances of text references and bibliographic entries, improvise using the above samples as guidelines. The basic concern in composing text references, bibliographic entries, and endnotes is to be consistent and informative.

Guide for Book Reviews and Review Articles

Please submit your book review or review article through the CJAS online system. To do so you must register or log in to the Submissions page and follow the instructions for creating a new submission. If you require help with the registration or submission process, please contact Louise Rolingher or you can watch the demonstration videos "Creating a User Account" and "Submitting an Article" available on the CJAS help page .

Reviews: A review of a book or film should be limited to 3-4 double-spaced pages (1,000 words) in length and should begin with the complete citation of the work, including author’s name, the title and subtitle of the work, the publisher along with the place and date of publication, and the number of pages, as illustrated in the following example:

David Birmingham. Empire in Africa: Angola and its Neighbours. Athens, Ohio: Ohio U.P. 2006. x + 190pp.

There is no need for ISBN number or price.

The review should end with an indication of your name, institutional affiliation, and location.

In writing book reviews please keep references to other works within the text (no footnotes or endnotes) and ensure that the reference contains publishing details. Keep such references to a minimum. Do not use single-quotation marks for emphasis. Use double quotation marks for selections from the book being reviewed, and be sure to specify the page number(s) on which the quotation appears.

Review Articles: An article which offers a more in-depth critique of an important work or of two or more works on a common theme should be limited to 10-12 double-spaced pages (3,000 words) in length. The review article should have an interesting title followed by your name and your institutional affiliation. Please be sure to identify the work(s) under review with a full citation as indicated above. You may also include parenthetical references, substantive endnotes, and a bibliography, all of which should conform to the CJAS Style Guide (above).

The Editors reserve the right to reduce excessively long submissions or to reject submissions that do not conform to the foregoing guidelines.

Protocol for Special Issues

The Canadian Journal of African Studies occasionally publishes special issues devoted to furthering the understanding of a relevant theme, concept, or debate. Special issues may also be dedicated to the celebration of a particular scholar's contribution to the development of African Studies in Canada. Proposals for special issues must be submitted to the Coordinating Editor for consideration by the Editorial Board.

The Editorial Board will evaluate the appropriateness of each proposal in terms of (1) correspondence of the theme of the special issue with CJAS publication objectives, (2) importance of its contribution to research and scholarship in the field, (3) the rationale for the designated "special editor(s)" assuming a leadership and coordination role in the project.

The special editor(s) will be responsible for submitting a formal proposal of approximately 1,000 words in length in the form of an e-mail attachment which can be readily circulated to members of the Editorial Board. This statement can later form a basis for the introductory / overview article (usually composed by the special editor or editors) at the beginning of the special issue. The proposal should specifically indicate:

the ways in which the focus, theme, or thesis of the special issue offers innovative scholarly insight;

the table of contents, including the author, title, and length of each contribution; how they each address the theme / thesis of the special issue; and how they relate to each other;

the scholarly qualifications or professional experience of the contributors, including institutional affiliations;

the nature and extent of the preliminary editorial review process prior to submission for consideration by CJAS Editorial Board;

a scheduling plan for submission, revision, and final presentation of the manuscripts;

a recommendation of external referees (including names, contact information, scholarly qualifications, discipline, geographic focus of scholarship) who would have the authority and expertise to assist the Editorial Board in the peer review process if required;

any features of the special issue (such as graphics or copyright requests) which might entail additional preparation, production, or distribution costs to CJAS / RCEA, including provisions for financial support to meet those extraordinary costs.

In its review process, the Editorial Board has the prerogative to reject any specific contribution to the special issue which does not meet the standards of the publication and the discipline, or which does not further the purpose of the proposed special issue. The Editorial Board also reserves the right to schedule the publication of special issues in a manner which maintains a desirable balance between regular and special issues. Similar to individual article submissions, special issues remain the copyright of CJAS.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are  appear on a separate page and be appropriately titled in Arabic numerical sequence: for example, Table 1 or Figure 1 or Map 1.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

     

     

 

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

 


©Copyright CAAS/ACEA 2009. Last updated: June 2010
ISSN 1923-3051